Jobs list of Support & Administration & General Affairs
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NEWJob number: JN -032025-186008 Posted: 2025-03-28
【Tokyo／丸の内】Workplace Coordinator ＠a Global Advisory Firm Specializing in M&A
Utilize your multi-task skill, English and hospitality!4 - 6 million yen - Support & Administration General Affairs
- Company overview
- Our client is an independent M&A advisory firm.
- Responsibilities
- ＼Make the office environment more “comfortable” and “professional”／*This is a position that is not available on the company website As a global advisory firm specializing in M&A, we want Workplace Coordinator to help our professional employees work efficiently and customers who come here for business meetings to have a first-class time.We expect you to improve the overall office environment while fulfilling a back-office (general affairs- related tasks)role. M&Aに特化したグローバルアドバイザリーファームですので、社員には最高のパフォーマンスが発揮できるような環境を、お客様には最高の時間を過ごしていただけるような環境づくりをWorkplace Coordinatorとともに行ってまいりたいと考えています。バックオフィスの役割を果たしながら、オフィス環境全般をより良くしてください。 Followings are what you will be accountable for:
Service Focus
· Meet and greet all visitors and take them to their assigned desk or office.· To assist with daily reception duties as and when required.· Set up meeting rooms with hospitality and catering.· Ensure AV systems are set up and working.· Clear down meeting rooms after use.· Assist the OM with new joiners’ induction and first day orientation. · Offer a concierge type service - be a first point of contact for visitors and employees. o Prepare suitable workstations for upcoming visitors, liaising with necessary colleagues to allocate desks and place welcome packs. · Print and bind documentation for client meetings and any in-house requirements. · Organise couriers and post, as and when required.· Ensure stationery, pantry/catering and cleaning products are fully stocked.
Systems
· Condecoo Responsible for overseeing meeting room bookings and hot desk requests, and the correct logging of all visitor information onto the system and capturing all hospitality requirements.o First point of contact for any issues with the Condeco system.· Logging and liaising with IT and Condeco for any issues that cannot be resolved in-house. · Provide first line assistance with meeting room AV kit.
Workplace
· Be a physical presence in the office throughout the day.o Conduct regular walk rounds of the floors.o Assist employees with general office enquiries/issues. o Ensure hot desk bookings and visitors (on Condeco) match with who is in the office and where they are actually seated and report any anomalies to the OM. · Ensure the office is clean and tidy and the lounge/kitchen areas are always looking fresh and are sufficiently stocked. · Ensure a thorough understanding of HL measures and processes (which will change regularly). · Assist the OM with management and compliance with fire and safety regulations.· Assist the OM with day-to-day liaison with building management including coordination of facilities maintenance programs throughout the year.· Assist the OM with procurement and maintenance of office furniture, equipment and asset management.
Invoicing
· Prepare and review invoices for approval; check for accuracy and verify across the business lines, including assigning relevant cost/project codes.· Liaise with the Finance & Accounting team to report any issues in a timely manner.
ESG
· Help the OM drive engagement and wellbeing activities for employees.· Help drive the HL sustainability agenda in Tokyo. Others
· Assist the OM with vendor management and negotiations, including that for library and records.· Assist the OM with events as well as ad-hoc projects.――――――――――#primejob1
Nao Yoshida
Office Support -
NEWJob number: JN -022025-184798 Posted: 2025-03-28
ファシリティプランニング
総務およびファシリティマネジメント領域での業務経験が活かせます。6.5 - 10 million yen Tokyo Support & Administration General Affairs
- Company overview
- Our client a leading Japanese internet services and e-commerce company, engaging in a wide range of business areas including online shopping malls. We deploy advanced technology and customer-centric services, utilized by users in Japan and abroad. We operate diverse businesses such as e-commerce, finance, and digital content, offering various services including online shopping platforms, cloud services, and internet banking. We also provide point programs and media content to enhance customer engagement. Additionally, we actively expand our business both domestically and internationally, strengthening our competitiveness in the global market.
- Responsibilities
- ビジネスの成長を支えるオフィス戦略の策定
オフィスを中心とした不動産のリサーチ、物件選定、契約交渉
オフィスのスペース、リソースの最適化、執務環境向上、改善に向けた企画立案
国内外グループ会社の契約管理、ファシリティマネジメントのサポート業務
福利厚生施設の管理運営や、委託業者の管理業務
Kazuhiro Kitagawa
Business Planning -
NEWJob number: JN -082024-171044 Posted: 2025-03-28
【東京】Corporate Real Estate & Services Manager
Seeking facility management/people management experience7 - 10.5 million yen Tokyo Support & Administration General Affairs
- Company overview
- We are a global leader in biopharmaceutical development based in the United States.
Our client is a CRO giant, offering a wide range of services supporting clinical trials at every and all stages. They also provide specialized services for biotech-related clinical trials, leveraging their unique technology and industry expertise.
Our services span the entire spectrum of clinical development, from planning and execution to monitoring and data management. Additionally, we offer advice on pharmaceutical regulation and market deployment, supporting clients through the process from drug approval to market entry. - Responsibilities
- Oversee the day-to-day facilities operations in the following areas.
Main responsibilities:
General maintenance Housekeeping and infection control
Mailroom service (receiving and dispatching)
Reception activitiesPartner with department heads to act upon space “Needs and Opportunities” and to maximize facility value.
Manage, organize and improve on-going building maintenance plan.
Supervise and ensure the effective and professional conduct of local facility activities.
Manage building access and security and ensure appropriate measures are in place to mitigate identified risks.
Oversee service desk tickets response, turnaround time and efficiency.
Project ManagementPlan, budget and schedule office moves and modifications including project management tasks.
People ManagementUndertake the full range of duties relevant to the leadership, management and development of directs reports to ensure that their performance meets and/or exceeds both the business and their own personal goals/objectives.
Maintain and encourage a positive, results orientated work environment, building partnerships and modeling teamwork, communicating to the team in an open, balanced and objective manner.
Handle formal staff review processes e.g. performance and salary reviews to corporate standards and timescales.
Manage and oversee departmental activities including appropriate staff resourcing and quality control with respect to time and cost.
BCP, Safety and Sustainability Responsible for BCP (Business Continuity Plan) – planning, implementation for assigned location.
Manage and oversee Health and Safety information to employees.
Overall responsibility for site safety and a healthy work environment.
Oversee and manage employee work permits.
Manage and promote environmental sustainability and recycling at the location.
Budget planning and Procurement managementProduce accurate annual operational budget in collaboration with appropriate key stakeholders and provide input to senior management.
Manage facilities expense/spend to an optimal level to align with budget.
Reduce expenditure by cost saving initiatives, reforms and improving on processes and procedures.
Responsible and accountable for all Facility operational expenditure /expenses.
Partner with Procurement to enhance supplier relationships.
Drive engagement with vendors to reduce costs and maximize service delivery
Resource planning and forecasting Align with financial guidelines and ensure processes and procedures are followed.
Asset management Maintain and manage asset register at location.
Implement or maintain process/procedure for asset tracking and locating Retiring of assets
Lease management Key contact person between the Company and building management for assigned location.
Establish good working relationship between the Company and Landlord to improve communication, collaboration and problem solving.
Manage lease, identify key clauses pertaining to reinstatement obligation, renewal and notice periods, yearly escalations and lease expiration date.
Compliance & Integrity Compliance with FM & building related laws as required by statute.
Oversee and manage site compliance for all inspections/audits, regulatory or clients or statutory authorities.
Confidentiality Instill a culture of compliance with the code, company policies and all applicable laws
Nao Yoshida
Office Support -
NEWJob number: JN -032025-186085 Posted: 2025-03-28
【東京/丸の内】バックオフィス業務担当（経営企画室）※正社員登用あり◇年間休日120日
在宅勤務制度あり/自由度を持って働ける社風4.9 - 6.2 million yen Tokyo Support & Administration General Affairs
- Company overview
- Our client is an aerospace and defense trading company in a major trading company group.
- Responsibilities
- 【社会貢献性の高い航空宇宙・防衛の専門商社/在宅勤務制度あり/自由度を持って働ける社風】
■業務詳細：各種会議体（株主総会・取締役会・経営会議等）の運営及び周辺業務（議事録作成含む）
稟議の受付・管理事務（稟議受付、稟議許可番号採番、許可条件・留意事項管理等）
役所への登記・各種資格 / 許認可等の申請業務（全省庁統一入札参加資格の申請、管理等）
対外発信及び広報に関する業務（官報掲載、会社四季報 未上場会社版 掲載等）
各種支払い処理
代表取締役社長・取締役副社長・監査役・営業本部長の秘書業務
その他（月報取り纏め(各本部長へ記入依頼・社長へ確認依頼・親会社への提出）など）
Kazuhiro Kitagawa
Business Planning -
NEWJob number: JN -032025-186001 Posted: 2025-03-26
企画・運営
上場企業での総務・人事業務経験をお持ちの方必見です5.9 - 16.5 million yen Tokyo Support & Administration General Affairs
- Company overview
- We are an automotive manufacturer and one of the leaders in the global automotive industry. We design, manufacture, and sell automobiles and related products, offering high-quality and innovative products. We strive to achieve sustainable mobility by developing environmentally friendly vehicles and improving energy efficiency. Additionally, we are dedicated to researching and developing advanced technologies such as autonomous driving and connected cars, aiming to provide innovative vehicles that meet the needs of our users.
- Responsibilities
- モビリティカンパニーへのモデルチェンジを目指す同社にいて重要となる「ソフトウェアエンジニア」の働く環境（ハード面・ソフト面）を支える統括組織に所属し、各種施策の企画・運営を牽引いただきます。【総務／人事業務】デジタルソフト開発センターの総務及び人事関連業務
Kazuhiro Kitagawa
Business Planning -
NEWJob number: JN -032025-185851 Posted: 2025-03-25
【恵比寿】総務担当者◆英語が活かせる／フランス潤滑油メーカーの日本法人
総輸入販売元／企画立案、実施に挑戦可能5 - 7 million yen Tokyo Support & Administration General Affairs
- Company overview
- Our client is a lubricant manufacturer.
- Responsibilities
- ■業務概要：同社の総務担当として、円滑な運営に総務の立場から貢献し、オフィス環境の維持・改善を実施いただける方を募集します
■業務詳細：以下業務をお任せする予定ですが、スキルやご経験によって業務比重が変わります。総務企画…同社事業の運営効率化に貢献するため、総務の観点から各種施策を立案、実施
車両・機器・備品・クレジットカード等管理…リース車両はじめ、オフィス機器や備品の購入／管理／メンテナンス、それぞれ在庫管理と発注業務、クレジットカード等の処理並びに管理
施設管理・手配…各管理会社と連携し、オフィスの清掃／照明、空調を管理。また、各種修理やメンテナンスの手配。必要に応じ、社員の住居等を手配し管理する。（例：単身赴任者の対応、他）
保険管理…事業に関わる各種保険を手配、管理（同社主管にある総合保険との連携を含む）
文書管理…社内文書の管理（保存、整理、廃棄）、文書の電子化を推進、管理システムを運用、株主総会・取締役会の事務支援（届出ならびに文書管理）
社内行事の企画・運営…Quarterly Meetingはじめ、各種イベントの企画・運営を支援、Viva Engage等を活用した、社内広報活動、安全啓蒙活動の実施（例：保険会社と連携した安全運転講習、施設管理会社と連携した防災訓練、他）
SDGs実務担当…グループとして取り組みを開始したSDGｓ活動の一環として、同社と連携し、CSR Report 作成の実務を担当
その他、総務関連業務（例：英語での会議支援（通訳）、営業活動支援（帝国データバンク対応、他））
Kazuhiro Kitagawa
Business Planning -
Job number: JN -022025-184799 Posted: 2025-03-21
総務部門責任者
総務業務の経験をお持ちの方必見です。8 - 12 million yen Tokyo Support & Administration General Affairs
- Company overview
- Our client develops IT solutions.
- Responsibilities
- 総務業務の統括
法務・コンプライアンス体制の確立
法律相談と契約書の審査
社内規定の整備
社内会議への参加
弁護士との連携
Kazuhiro Kitagawa
Business Planning -
Job number: JN -022025-184910 Posted: 2025-03-21
大学事務職員
事務業務のご経験1年以上をお持ちの方必見です。4 - 5.5 million yen Kyoto Support & Administration General Affairs
- Company overview
- We operate an institution of higher learning and are dedicated to the education and development of our students. The university offers five faculties in the fields of social sciences, medical health, humanities, and natural sciences. In particular, we offer practical educational programs to help students acquire professional knowledge and practical skills. With an emphasis on improving the quality of education, we provide a learning environment that utilizes the latest educational technology and facilities. The school is also actively involved in social contribution activities through the promotion of academics and cooperation with the local community. The school respects the individuality of each student and contributes to the development of human resources with rich humanity and expertise.
- Responsibilities
- ・会議資料取りまとめ、会議準備及び運営等・国や自治体その他各種調査の取りまとめ、集計作業及び調査依頼等・事業計画等の取りまとめ及び進捗管理、関連する調整等・大学設置や学則変更等に係る文部科学省との調整、届出及び申請に係る業務・大学事務局長や次長が行う業務の補佐やスケジュール管理等・その他、大学内の企画や調査に係る業務全般
Kazuhiro Kitagawa
Business Planning -
Job number: JN -032025-185115 Posted: 2025-03-17
アシスタント
基本的な PC スキルを必須とします（ワード、エクセル、パワーポイント）5 - 6 million yen Tokyo Support & Administration General Affairs
- Company overview
- Our client is a global medical device manufacturer.
- Responsibilities
- 庶務関連業務開発に必要となる備品発注、経費精算とりまとめ、外部委託業者への支払関連業務、勤怠状況チェック、国内申請業務のサポートなど
英語を使用した業務海外部署との文書でのやり取り、WEB 会議への対応のサポートなど
Ami Hayashi
Office Support -
Job number: JN -122024-181556 Posted: 2025-03-12
人事総務
充実した福利厚生／グローバル企業4 - 6 million yen Tokyo Support & Administration General Affairs
- Company overview
- Our client is engaged in the sale of machinery, equipment, and parts.
- Responsibilities
- 業務内容：
備品管理・発注業務
社内環境維持
社内システム管理・問い合わせ対応
郵便物、社内便、書類集配
受付応対
電話応対
保険申し込み業務
保険代理店業務
給与計算、労働保険料算定、社保算定基礎、年末調整
源泉税・住民税納付手続き
勤怠管理
社会保険資格取得喪失手続き
健康診断受診管理
労使協定締結業務
規定管理
研修サポート
Nao Yoshida
Office Support -
Job number: JN -022025-184618 Posted: 2025-02-25
LNG（液化天然ガス）等の調達、トレーディングに関するリスク管理
コモディティ商品、金融商品のトレーディングに関するリスクの分析、評価の実務経験が活かせます。6 - 12 million yen Osaka Support & Administration General Affairs
- Company overview
- We are engaged in energy-related businesses both domestically and internationally. Our main activities include supplying and selling natural gas, providing gas appliances, and developing and producing energy. We are committed to sustainable energy supply, focusing on energy-saving technologies and renewable energy development. Additionally, we prioritize contributing to local communities and environmental conservation efforts, aiming to balance stable energy supply with social responsibility.
- Responsibilities
- LNG調達、トレーディングに関する市場リスク（為替、信用リスク含む）に関するリスク評価手法の策定・改善
LNG調達、トレーディングにおけるリスク管理システムの設計・開発・運用、プロジェクト管理（計画立案、進捗管理、リソース管理など）
既存業務システムとリスク管理システムを含むLNGトレーディングに関するITシステムとの連携、運用の効率化
LNG取引の担当チーム、子会社との連携を通じたリスク管理の強化
最新のリスク管理手法、リスク管理システム、情報分析ツールなどの動向把握と当社のリスク管理手法、システムの高度化検討
Kazuhiro Kitagawa
Business Planning -
Job number: JN -022025-184369 Posted: 2025-02-14
【東京】URA（リサーチ・アドミニストレーター）
公共機関での調達契約等に係る実務経験がある方必見です!5 - 6 million yen Tokyo Support & Administration General Affairs
- Company overview
- -
- Responsibilities
- 各プロジェクトの登録・管理（受託研究・産学連携等）
プロジェクト（研究）の契約締結
-契約書作成・発送、請求書管理、スケジュール調整、進捗管理等各種契約書作成
-業務委託契約、アルバイト契約補助等法務・知的財産権の対応、共同研究に関わる実務
-特許出願の補助、公共機関での調達契約に関わる実務等経費支払い
-各月の経費支払い（業務委託、学生アルバイト等）各種監査対応
-会計監査、内部監査、監事監督等の対応等科研費の管理
-科研費公募の案内、応募管理、週思慕管理、各種契約書作成、経費支払い管理、間接経費管理等プロジェクト管理
-公的研究資金（委託費、補助金）の運営、執行、管理等
Kazuhiro Kitagawa
Business Planning -
Job number: JN -022025-183807 Posted: 2025-02-04
総務
社内外でのイベント企画運営経験がある方必見です。5 - 6 million yen Tokyo Support & Administration General Affairs
- Company overview
- Our client a leading Japanese internet services and e-commerce company, engaging in a wide range of business areas including online shopping malls. We deploy advanced technology and customer-centric services, utilized by users in Japan and abroad. We operate diverse businesses such as e-commerce, finance, and digital content, offering various services including online shopping platforms, cloud services, and internet banking. We also provide point programs and media content to enhance customer engagement. Additionally, we actively expand our business both domestically and internationally, strengthening our competitiveness in the global market.
- Responsibilities
- 朝会他社内イベントの企画・運営
社内外の問い合わせ対応・請求書支払処理等の庶務業務
座席調整、什器管理、労働環境改善等のファシリティマネジメント
Nao Yoshida
Office Support -
Job number: JN -022025-183681 Posted: 2025-02-03
SR担当
株主総会関連業務のご経験をお持ちの方必見です6 - 7.5 million yen Tokyo Support & Administration General Affairs
- Company overview
- We are a global company that provides electronics, entertainment, and financial services. Utilizing innovative technology, we offer products and services that enrich people\'s lives. Through entertainment content such as music, movies, and games, as well as electronic products like cameras, TVs, and smartphones, along with financial products and services, we deliver new experiences and value to people around the world. We are committed to constantly pursuing innovation and striving to meet the needs of society and our customers.
- Responsibilities
- 株主総会関連業務（議事運営、総会関連書類の作成、議決権行使促進活動など）
個人株主・投資家に向けた情報発信（個人投資家向けWebページ、個人投資家向け説明会など）
個人株主・投資家からの問い合わせ対応
登記、株式関連業務全般（配当金支払い手続きなど）
Kazuhiro Kitagawa
Business Planning -
Job number: JN -072024-36066 Posted: 2025-01-30
【東京】総務部門のスペシャリスト
総務領域の業務経験者必見です!6.5 - 12 million yen Tokyo Support & Administration General Affairs
- Company overview
- We are a global company engaged in the exploration and development of energy resources and related businesses. We are active globally in the development of oil and natural gas, contributing to the realization of sustainable energy supplies. We aim to coexist in harmony with local communities while ensuring a stable energy supply by leveraging our abundant technological capabilities and experience. We are also committed to environmental protection and social contribution activities, emphasizing consideration for the global environment and sustainable development. As a leading company in the energy field, we promote innovative technological development and global business development to contribute to energy security in Japan and abroad.
- Responsibilities
- 一定期間、総務部門で活躍し、将来、ラインマネジメント職または総務領域の高度専門職を担える人材になって頂くことを期待します。
また、ご本人の希望と能力次第では、社内ローテーションとして総務以外のプロジェクト管理もお任せします。
総合職採用となりますので、入社後の異動や転勤、海外駐在の可能性がございます。
Kazuhiro Kitagawa
Business Planning -
Job number: JN -122024-182155 Posted: 2025-01-07
総務法務（海外子会社担当）
上場、上場子会社での総務、法務業務経験をお持ちの方必見です。5.3 - 7.3 million yen Tokyo Support & Administration General Affairs
- Company overview
- We engage in restaurant management and food manufacturing. Our goal is to be a beloved and integral part of the local community, striving to become the essential "ramen infrastructure company" that is indispensable to the area. We aim to expand our business into untapped overseas markets, recognizing the need for continuous exploration and innovation. Despite the challenges, we are committed to persisting in our endeavors until we achieve success.
- Responsibilities
- 海外子会社総務法務業務をお任せします。海外の取引先や子会社、店舗を対象とした業務となります。各社と本社との連携
子会社の営業支援
契約書のレビュー
顧問弁護士との調整、やり取り
Kazuhiro Kitagawa
Business Planning -
Job number: JN -072024-31637 Posted: 2024-11-14
【東京】内部統制(プライバシー/個人情報保護担当)
データ分析経験者必見です!8 - 12 million yen Tokyo Support & Administration General Affairs
- Company overview
- We are a holdings company that oversees four business segments: "Healthcare," "Nutraceuticals," "Consumer Products," and "Other Businesses." In the healthcare segment, we focus on mental and neurological disorders as well as oncology, providing diagnostic drugs and medical devices in areas such as cardiovascular, renal, gastrointestinal, and ophthalmic fields. In the nutraceuticals segment, we support health maintenance and improvement through functional beverages and foods, developing products based on scientific evidence. In the consumer products segment, we pioneered the launch of the world\'s first commercial retort curry and continue to provide safe and healthy foods and beverages, pursuing innovative product development. In the other businesses segment, we offer chemicals for the automotive, electrical, and construction industries, environmentally friendly logistics services, and electronic devices, expanding our business into various fields.
- Responsibilities
- 国内・海外子会社を対象としたプライバシー・個人情報保護に係る実務を担当していただきます。
欧米プライバシー担当者と連携し、プライバシー・個人情報のアクセスと利用に関するグローバル共通の規程・ 手順書類の策 定、日本・アジア地域での導入運用、維持、監視（保護対象保健情報（PHI）、 企業機密専有情報を含む））
日本・アジア地域において、プライバシー・個人情報保護に係る法規制遵守を促進する
プライバシー・個人情報保護に係るグローバル規程類、ならびに各国で定められたプライバシー・個人情報保護要件の運用を確実にする
プライバシーバイデザイン戦略を促進する
個人情報監査の実施、プライバシー・個人情報保護管理における各種助言
第三者（サードパーティ）との個人データ使用に関する合意書の案の作成、交渉、実行において法務チームと連携する
必要に応じてビジネス部門に対して、プライバシーの影響についてのガイダンスを提供する
プライバシー・個人情報に係る法規制、およびベストプラクティスの動向を把握する
Kazuhiro Kitagawa
Business Planning -
Job number: JN -092024-176982 Posted: 2024-10-29
コーポレートガバナンスの設計・運営
サステナビリティ関連や統合報告書等の、設計／実務の経験が活かせます。7 - 12 million yen Aichi Support & Administration General Affairs
- Company overview
- We are a comprehensive trading company that operates globally across a wide range of industries. We engage in transactions in various fields such as automotive, machinery, energy, chemicals, food, metals, and electronic components, providing products and services to customers worldwide. Additionally, we expand our business activities to include investments, financial services, logistics, recycling, and other diversified areas while also focusing on sustainable social contributions.
- Responsibilities
- ・株主総会、取締役会、その他の全社会議体の設計・運営・コーポレートガバナンスの強化に向けた施策の企画・実行（コーポレートガバナンス・コード対応を含む）・社外取締役の活用に関する企画（現場サイト視察や社内外での議論など）や関連する実務・社内規程の管理・見直し、社内決裁の運用管理、インサイダー取引管理・ガバナンス関連の公表物の作成及びメンテナンス
Kazuhiro Kitagawa
Business Planning -
Job number: JN -092024-177151 Posted: 2024-10-29
総務マネージャー
法務経験をお持ちの方必見です。6 - 10 million yen Tokyo Support & Administration General Affairs
- Company overview
- Our client is an AI adfluid tool manufacturer.
- Responsibilities
- 情報リスク管理
安全衛生業務およびBCPの作成、導入
メンバーのマネジメント (総務担当1名)
施設管理：オフィスの維持管理 (移転プロジェクトの遂行含む)社内行事：イベントの企画・運営
入社・退社対応 (オンボーディング・オフボーディング)
事務管理：消耗品・備品管理、郵送物管理
来客対応、出張・VISA手配 (ポルトガル等海外からのメンバーの受け入れ含む)
Kazuhiro Kitagawa
Business Planning -
Job number: JN -092024-177241 Posted: 2024-10-28
総務担当
上場企業における株主総会実務経験をお持ちの方必見です。5 - 6 million yen Kanagawa Support & Administration General Affairs
- Company overview
- Our client is a leader in microfabrication technology.
- Responsibilities
- ガバナンス関係業務（株主総会、権限、稟議）
株式業務（持株会含む）
グループ管理
文書管理
社規管理
総務業務全般（施設管理、渉外業務）
Kazuhiro Kitagawa
Business Planning
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