BRS Consultant
Nao Yoshida
Office Support
Job number: Job-00256354
Posted: 2024-04-24
【東京】Executive Assistant | 役員秘書
Provide admin support to marking director of int. liquor co.
6 - 7 million yen
Tokyo
Support & Administration
Executive Assistant / Personal Assistant
Job details
- Company overview
- Our client is a trading company involved in the import and trade of premium and upscale alcoholic beverages. It operates on a global scale and manages a wide array of internationally recognized brands, spanning champagne, wine, and spirits.
- Responsibilities
-
Main responsibilities:
- Administrative Support
- Provide secretarial and work-related administrative support to Marketing Director, such as documentation, expense claims, meeting scheduling, travel booking, visa applications
- For business trips both domestic and overseas, to assist with travel co-ordination and booking in accordance to Company T&E guidelines
- Plan, track and monitor the Travel & Entertainment (T&E) budget and expenses of the Marketing Director
- Assist in filing purchase requests and invoices in Concur for vendor fees/expenses incurred by the department, and handling recharging instructions to Finance team where relevant
- Assist in the preparation of business reports and presentations/ materials for the region with Marketing Team Members under Marketing Director’s guidance.
- Be responsive to emails/ text messages/ phone calls with contact outside normal business hours where needed
- Manage proper archival and management of documents
- Department Co-ordination
- Plan and organize any business meetings, training, workshops and conferences, both virtual and in-person sessions
- Consolidate information, reports or presentations from the Company Internal Departments and functions on different projects for review
- Manage the team calendar for regular meetings and/or events
- Support scheduling and logistics for visitors from other regions and maisons (e.g. transport, meeting scheduling and room booking, business lunch reservations)
- Administrative Support
- Requirements
-
Minimum requirements:
- Proven track record in providing Executive Assistant support to C-Suite level Executives with a high degree of discretion, confidentiality, professionalism and attention to detail
- Demonstrated strong planning, organizational and time management skills with the ability to proactively determine priorities as well as appropriate sequencing to accomplish daily expectations/ handle multiple demands
- Highly organized individual with the ability to exercise good judgement in diverse situations and balance multiple priorities
- Ability to informally lead and influence others
- Excellent verbal and written communication skills in English and Japanese with emphasis in business writing and proofreading
- Must be technologically savvy to IT equipment (eg. Video conferencing system)
- Salary
- 6 - 7 million yen
- Location
- Tokyo