【東京】Executive Assistant | 役員秘書

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募集要項

会社概要

同社は高級洋酒の輸入と販売を行う大手商社です。長い歴史を有し、世界的に有名なシャンパン、ワイン、スピリッツなどのブランドを幅広く取り扱うグローバル企業です。

業務内容

Main responsibilities:

• Administrative Support
  • Provide secretarial and work-related administrative support to Marketing Director, such as documentation, expense claims, meeting scheduling, travel booking, visa applications
  • For business trips both domestic and overseas, to assist with travel co-ordination and booking in accordance to Company T&E guidelines
  • Plan, track and monitor the Travel & Entertainment (T&E) budget and expenses of the Marketing Director
  • Assist in filing purchase requests and invoices in Concur for vendor fees/expenses incurred by the department, and handling recharging instructions to Finance team where relevant
  • Assist in the preparation of business reports and presentations/ materials for the region with Marketing Team Members under Marketing Director’s guidance.
  • Be responsive to emails/ text messages/ phone calls with contact outside normal business hours where needed
  • Manage proper archival and management of documents
• Department Co-ordination
  • Plan and organize any business meetings, training, workshops and conferences, both virtual and in-person sessions
  • Consolidate information, reports or presentations from the Company Internal Departments and functions on different projects for review
  • Manage the team calendar for regular meetings and/or events
  • Support scheduling and logistics for visitors from other regions and maisons (e.g. transport, meeting scheduling and room booking, business lunch reservations)

応募条件

Minimum requirements:

• Proven track record in providing Executive Assistant support to C-Suite level Executives with a high degree of discretion, confidentiality, professionalism and attention to detail
• Demonstrated strong planning, organizational and time management skills with the ability to proactively determine priorities as well as appropriate sequencing to accomplish daily expectations/ handle multiple demands
• Highly organized individual with the ability to exercise good judgement in diverse situations and balance multiple priorities
• Ability to informally lead and influence others
• Excellent verbal and written communication skills in English and Japanese with emphasis in business writing and proofreading
• Must be technologically savvy to IT equipment (eg. Video conferencing system)

給与

600 - 700 万円

勤務地

東京