Executive Assistant

---

Job details

Company overview

Responsibilities

Main responsibilities:

• Liaison and coordination with the customer group companies.
  • As liaison with customer retailers, liaise with the following departments to promote good will communication to support both parties’ business to grow and prosper.
  • Product Strategy Dept., Office of Executive Officer in charge of Product, etc.
  • President office, Strategy Division, Product Development Division, BOD Meeting Management Office of Administrative Division, etc.
  • Other GROUP companies : Management offices, etc.
• Suport for the Japan leadership team
  • Support communication between US management team and executives of customer retailer group companies. (Including meeting arrangements and Liaison and translation of letters, email messages, PPT presentation materials, etc.)
  • Implement visitors scheduling in Japan
  • Scheduling of visitors from the US parent company and support during their visit to Japan.
  • Internal meetings (individual meetings, Japan ELT Meeting, store visits, etc.)
  • Meetings with the management team of retail customers
  • reation/maintaining of visitors’ itinerary.
  • Hotel room reservation
  • Coordination of transport support
  • Arrangement of related events, presentation meetings, food sampling, store visits and other activities
  • Liaise with Executive Officers Office to set up regular meeting.
  • Provide with administrative support for meetings & events for the customer.
  • Retail customer group companies’ overseas trip (trade fair, store visits, etc.)
  • Support for DTV food sampling meeting (preparation, cooking, etc.)
• Translation & Interpretation
  • Communication support for corporate head office management team regarding Japan business
  • Translation of email messages, letters, etc. to be submitted to management
  • Interpretation support for management team during their visit in Japan
  • Board of Directors Meeting /Shareholders Meeting
  • Preparation for English materials: Translation or outsourcing of all Japanese materials
  • Arrangement of simultaneous interpreters:
  • Outsourcing of simultaneous interpreters in advance.
  • Monitoring the interpretation during the Meeting on site (including support for the internet access of the Board Director participating from abroad)
  • Transmission of all translated materials to the interpreter and the Board member from overseas prior to the Meeting.
  • Assistance in event activities
  • Interpretation support

業務内容：

• 顧客グループ企業とのリエゾン、及び調整
  • 顧客小売企業とのリエゾンとして、関連グループ企業と連携し、コミュニケーションの推進を行う。
  • 日本におけるグループ企業経営陣とのリエゾン
• ジャパン・リーダーシップ・チームのアシスト業務
  • 米国親会社経営陣と顧客小売企業の経営陣とのリエゾン（会議の設定、レター、メール、プレゼンテーション資料の翻訳等を含む）
  • ビジター来日時のスケジューリング
  • 顧客小売企業とのビジネスミーティング、イベント設定に関するサポート
• 翻訳、及び通訳業務
  • 本社経営陣の日本事業に関するコミュニケーションサポート
  • 小売顧客企業経営陣とのＥメール通信、書簡の送信に関する翻訳サポート
  • 本社経営陣ビジターの日本滞在時の通訳サポート
• 関連企業の取締役会及び株主総会の翻通訳サポート手配
  • 会議書類・資料の英語翻訳版の準備
  • 取締役会の通訳の手配、及び会議書類・資料の英語翻訳版の準備
• 日本におけるグループ企業運営に関する株主定例ミーティングのコーディネーション
  • プレゼン資料の翻訳手配
  • 同時通訳者の手配
  • 各種イベントのサポート
  • 通訳サポート

Requirements

Minimum requirements:

• College Degree or above
• Advanced level of English
• Interpretation skill (E to J, J to E)
• Translation skill (E to J, J to E)
• Japanese document writing and editing skill
• Experiences in visitors scheduling, arrangements of meetings, events, etc.
• Experience in a global working environment
• PC skills (Excel, Word, PowerPoint, Outlook including OneDrive)
• Strong Associate Relations and Customer Service experience
• Excellent communicator
• Ability to adapt to the environment with high flexibility
• Ability to organize, prioritize and appropriately handle time-sensitive issues, confidential information and ensure action required is addressed in a timely manner.

必須要件：

• 大卒、又は同等以上
• 英語の上級スキル
• 通訳スキル (英語から日本語、日本語から英語)
• ウィスパリング、同時通訳のスキルがあれば尚可
• 翻訳スキル (英語から日本語、日本語から英語)
• 日本語のビジネス文書作成及び編集能力を有するかた
• ビジターの日程表作成経験、会議・イベントの手配経験があれば尚可
• グローバルチームとの業務経験があれば尚可
• PC スキル (Excel, Word, PowerPoint, Outlook 含OneDrive)
• アソシエイト・リレーションズと顧客との関係構築の経験が豊富であること
• 優れたコミュニケーション能力を有するかた
• 環境適応能力及び柔軟性があること
• 複数のプロジェクトやタスク（任務）を同時並行で、迅速かつ期限内に進められる能力を有するかた

Salary

7 - 9 million yen

Location

Chiba