Business Operations Manager

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Job details

Company overview

A real estate investment management firm under a global asset management group.

Responsibilities

同社は外資系資産運用グループの不動産投資運用会社です。

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■ポジションについて
東京における不動産部門に対して、チームの事務業務およびオフィスマネジメントのサポートをお任せします。

■Responsibilities

• Team Administration
  • Support the team with travel arrangements, meeting coordination, event management, administrative work and ad-hoc requests
  • Work closely with external vendors (e.g. travel agencies, accommodation providers, etc.) to ensure appropriate business representation at all times
  • Assist in preparing correspondence, reports and materials for meetings and presentations
  • Organize meeting agendas and prepare minutes when required
  • Oversee the setup and arrangement of meetings, lunch talks and town hall sessions, including catering and refreshments
• Office Management
  • Support procurement of office and pantry supplies
  • Manage and monitor costs related to office equipment and supplies
  • Welcome visitors and handle incoming phone calls
  • Manage incoming and outgoing mail and courier services
  • Ensure office security in compliance with internal risk management, audit policies and workplace safety requirements
  • Act as the BCP / incident management coordinator for the office
  • Manage external office services such as courier and cleaning vendors
  • Arrange name cards and corporate cards when required
• Finance Support
  • Accounts Payable: review invoices and expense claims, process payments, manage coding and logging, and coordinate approvals with internal and overseas finance teams
  • Cash Management / Banking: assist with documentation for new account setups and related inquiries
• HR Support
  • Support employee benefit system registrations
  • Arrange medical check-up appointments and submit reports to the regional HR team
  • Coordinate onboarding-related meetings with insurance providers and administrative procedures
  • Forward documents to payroll vendors
  • Arrange interviews and meeting rooms
  • Support employee exit procedures, including asset return and internal coordination
  • Provide ad-hoc support for employee engagement activities
• IT Support
  • Manage procurement and cost control of company-issued mobile devices
  • Support IT-related onboarding tasks for new joiners (e.g. ID registration, phone setup, access cards)
  • Coordinate with regional IT teams on local IT matters

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Requirements

■必須

• 8年以上の金融業界での秘書／アドミン経験
• ビジネス上級レベル以上の英語スキル
• ネイティブレベルの日本語スキル
• MS Officeスキル（特にWord・PowerPoint）に精通
• 出張手配および経費精算処理の実務経験

■歓迎

• 不動産ファンドマネジメント領域での経験

Salary

6 - 7.2 million yen

Location

Tokyo