Office Manager

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Job details

Company overview

We are a financial inclusion services firm. We provide microfinance and low-cost financial access services to developing countries to help them solve their problems. We aim to identify investment opportunities and optimize capital management, especially in emerging markets and growth industries. We also help clients understand market trends and develop business strategies through market research and data analysis. We focus on helping our clients achieve long-term growth and value creation with sustainability and social responsibility in mind.

Responsibilities

He/She is in charge of all the general admin matters, including HR admin, labor admin, office management, and secretary work.His/Her primary target is to ensure smooth back-office operation and enable a comfortable office and working environment to allow colleagues to focus on their core business and create a comfortable working environment.
Main responsibilities:

• General admin
  • Manage the office environment
  • Manage postal mails and incoming calls
  • Signature arrange and saving BoD and Committee meetings
  • Schedule internal meetings
• HR and Labor
  • Coordinate with Labor and Social Security Attorney (社労士) to monitor labor related admins including revision of Employee Handbook (就業規則)
  • Workhour monitoring (勤怠管理)
  • Account, business card and device management related to hiring and resignation
  • Stock Option related admin
• Event Planning
  • Plan annual and adhoc offsite, from finding venues, negotiating pricing, managing vendors, organizing logistics
  • Arranging trips, including obtaining a business trip visa
• Legal admin
  • Arranging trips and company offsite, including obtaining a business trip visa
  • Assistance in the preparation of documents required by group companies and investors (Notarization, Due Diligence, etc.)
  • Assistance in the preparation of documents for registration / 登記
  • Preparation of documents requested by investors (For seal certificate / 印鑑証明書, corporate registry / 登記簿謄本, etc.)
  • Signature arrange and saving contracts proceed based on legal Flow
• Secretary area:
  • Responding to various inquiries. Quickly connect to the right person if necessary
  • Schedule management support
  • Expense management support

Requirements

Minimum requirements:

• Understand and agree with Gojo’s vision, mission, and values
• Share and exemplify Gojo’s Guiding Principles and high level of ethical behavior and trustworthiness
• Be passionate, aspirational, and highly motivated to commit to the goal achievement even in difficult situation
• Strong skills to manage various administrative tasks in a timely manner
• Strong interpersonal and communication skills
• Experience in working with international colleagues/counterparts
• Native in Japanese, Fluency in English

Preferred qualifications:

• A minimum of 5 years of working experience in the area of Labor, Admin, Office management, or Hospitality including airlines
• Strong plus if you have a certificate as a Labor and Social Security Attorney (社労士)

Salary

7 - 9 million yen

Location

Tokyo