総務／Office administrator

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Job details

Company overview

Our client is a tier-one automotive supplier of plastic fuel systems and emission reduction related fluids systems.

Responsibilities

Join a Leading Global Company as an Office Administrator!
Originating in France, this global leader in plastic manufacturing continues to drive innovation in the automotive industry.
With production sites and R&D centers around the world, the company operates in over 130 countries.
By leveraging high-performance plastic technologies, the company tackles the latest technical challenges in the automotive sector, accelerating its strategic transformation as a frontrunner in sustainable and connected mobility.

Now, you have the opportunity to thrive as an Office Administrator in this dynamic environment—an essential role responsible for maintaining a safe, comfortable, functional, and well-balanced workplace for all employees.
Now is the time to open the door to a new chapter in your career.

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■業務内容：
Office Administration

• Office security control, to register new comer or visitor to provide access card
• Control office supplies (stationaries, beverages, marketing materials, etc…)
• Liaise with the selected service providers for office cleaning, decoration and maintenance
• Raise Purchase Requisitions in SAP for Goods & Services relative to General Affairs & Administration, follow-up on their delivery, prepare payment requests
• Maintain Company registration documents and certificates up-to-date
• Handle incoming and outgoing mails, couriers, magazines, newspapers
• Manage internal communication boards and displays in the office
• Support the organization of Company related events, lead CSR activities, and safety related implementations In charge of the logistics and welcoming arrangement of VIPs visiting Tokyo
• Running errands related to event preparation, such as purchasing supplies and coordinating logistics.
• Booking taxis and transportation for employees and visitors.
• Making restaurant reservations for business meetings and company events.
• Assisting with general office management, including scheduling, documentation, and communication support.
• Managing and publishing the company’s monthly newsletter, including gathering content, formatting, and distribution
• Other duties assigned by the Reporting Lines

Assistant to General Management, Finance, Human Resources and Sales

• Assist employees with their travel arrangements in liaison with the selected service providers, such as, visa and insurance (Basically, employee book air ticket by themselves)
• Support department related events: meeting organization, logistics and welcoming arrangement of visitors
• Handle incoming calls on the standard telephone line

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Requirements

■必須要件：
Professional Background

• 5 years’ experience as Administrative Assistant
• Experience working in international environment

Skills & Abilities

• Fluent in Japanese and English
• MS Office proficient (Excel, Word, PowerPoint)
• Autonomous
• Rigorous, well-organized, accountable
• Service oriented
• Team player

Salary

4 - 6 million yen

Location

Tokyo