Project Coordinator

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Job details

Company overview

Our client is a subsidiary to an internationally prominent entertainment company that orchestrates/develops world-class resort destinations globally. They aim to provide unique and immersive experiences that cater to all. They are listed on the S&P 500 and have also been recognized as one of FORTUNE magazine's "World's Most Admired Companies."

Responsibilities

The Project Coordinator provides day-to-day support a specific project, focusing on pre-opening activities. This role is primarily coordination-focused, helping senior team members manage pre-opening tasks, contracts, and cross-team communications. As skills and experience grow, the coordinator will have opportunities to take on more complex project responsibilities and advance into broader project management roles. Main responsibilities:

• Pre-opening Project Management Support
  • Assist the PMO in managing pre-opening working groups to facilitate communication and status tracking, while working closely with counterparts.
  • Maintain the project management system, including management of user access, project registration process, and general platform upkeep.
  • Support English-to-Japanese and Japanese-to-English communications (written and verbal) for effective communication and decision-making between parties.
• Contract Execution Support
  • Track and support the execution of key contracts and scope of work documents (including NDA, MOU, LOI) in a timely manner for the team to efficiently start and complete phases of work.
  • Evaluate and perform due diligence (background and probity checks) on potential partners (corporations, central and local governments, tourism agencies, vendors, etc.).
• IP Asset Management
  • Submit and track copyrighted asset approval/registration requests to the Legal team.
  • Handle download requests for assets from Webdam/Getty image libraries.
• Las Vegas Tour Coordination
  • Work closely with both US-based Global Development, Japan, and other team resources to manage schedule and details for visits.
  • Manage visit request intake process, looking for ways to continuously improve the process based on effectiveness and feedback.
• Administrative Tasks
  • Meeting coordination: coordinate logistics (location, time), send internal and external meeting invites, set up recording/transcript settings as needed, upload recording and transcript files.
  • Manage access permissions and storage space for Teams SharePoint sites.
  • Help organize internal events (Town Halls, holiday events, employee activities).
  • Provide flexible support to the pre-opening team for other tasks as needed.

Requirements

Minimum requirements:

• Bilingual proficiency in Japanese and English (both spoken and written)
• Good organizational skills and attention to detail; comfortable managing multiple tasks
• Proficient in Microsoft 365 (Word, Excel, PowerPoint, SharePoint) and eager to learn and adapt to other digital tools and systems.

Salary

6 - 8 million yen

Location

Tokyo