【Tokyo／丸の内】Workplace Coordinator ＠a Global Advisory Firm Specializing in M&A

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募集要項

会社概要

同社は、独立系M&Aアドバイザリーファームです。

業務内容

＼Make the office environment more “comfortable” and “professional”／*This is a position that is not available on the company website As a global advisory firm specializing in M&A, we want Workplace Coordinator to help our professional employees work efficiently and customers who come here for business meetings to have a first-class time.We expect you to improve the overall office environment while fulfilling a back-office (general affairs- related tasks)role. M&Aに特化したグローバルアドバイザリーファームですので、社員には最高のパフォーマンスが発揮できるような環境を、お客様には最高の時間を過ごしていただけるような環境づくりをWorkplace Coordinatorとともに行ってまいりたいと考えています。バックオフィスの役割を果たしながら、オフィス環境全般をより良くしてください。 Followings are what you will be accountable for: Service Focus·      Meet and greet all visitors and take them to their assigned desk or office.·      To assist with daily reception duties as and when required.·      Set up meeting rooms with hospitality and catering.·      Ensure AV systems are set up and working.·      Clear down meeting rooms after use.·      Assist the OM with new joiners’ induction and first day orientation. ·      Offer a concierge type service - be a first point of contact for visitors and employees. o  Prepare suitable workstations for upcoming visitors, liaising with necessary colleagues to allocate desks and place welcome packs. ·      Print and bind documentation for client meetings and any in-house requirements. ·      Organise couriers and post, as and when required.·      Ensure stationery, pantry/catering and cleaning products are fully stocked.  Systems·      Condecoo  Responsible for overseeing meeting room bookings and hot desk requests, and the correct logging of all visitor information onto the system and capturing all hospitality requirements.o  First point of contact for any issues with the Condeco system.·      Logging and liaising with IT and Condeco for any issues that cannot be resolved in-house. ·      Provide first line assistance with meeting room AV kit.  Workplace·      Be a physical presence in the office throughout the day.o  Conduct regular walk rounds of the floors.o  Assist employees with general office enquiries/issues. o  Ensure hot desk bookings and visitors (on Condeco) match with who is in the office and where they are actually seated and report any anomalies to the OM. ·      Ensure the office is clean and tidy and the lounge/kitchen areas are always looking fresh and are sufficiently stocked. ·      Ensure a thorough understanding of HL measures and processes (which will change regularly). ·      Assist the OM with management and compliance with fire and safety regulations.·      Assist the OM with day-to-day liaison with building management including coordination of facilities maintenance programs throughout the year.·      Assist the OM with procurement and maintenance of office furniture, equipment and asset management.  Invoicing·      Prepare and review invoices for approval; check for accuracy and verify across the business lines, including assigning relevant cost/project codes.·      Liaise with the Finance & Accounting team to report any issues in a timely manner. ESG·      Help the OM drive engagement and wellbeing activities for employees.·      Help drive the HL sustainability agenda in Tokyo. Others·      Assist the OM with vendor management and negotiations, including that for library and records.·      Assist the OM with events as well as ad-hoc projects.――――――――――#primejob1 

応募条件

·      Good understanding of Microsoft Office and Excel required.·      Fluent Japanese and a good command of English.·      At least 3 years’ experience working in guest services, reception or hospitality in a 5-star environment.·      Highly proactive, personable and people-focused - going the extra mile is an everyday occurrence that comes naturally.·      Experienced problem solver, diligent, detailed and thorough.·      Acts with integrity and understands the importance of confidentiality at all times·      Upholds the highest standards of professionalism·      Enjoys being part of a team and contributes enthusiastically to meetings and forums.·      Must take pride in their work and encourage others to always do their best. ·      Enjoys process and can implement new processes where required.·      Positive attitude, self-motivated and resilient.·      Excellent communication skills.  

給与

400 - 600 万円

勤務地