Head of Administration Division

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募集要項

会社概要

アジア太平洋地域における社会経済発展に寄与するため、生産性向上に関する諸活動を行っている国際機関です。

業務内容

エグゼクティブオフィスのディレクターに報告し、組織の人事管理および開発機能とサービス全般、ならびに事務局の一般管理業務の効果的な管理をお任せします。
HRおよび管理業務に関連するすべての側面について外部機関およびサービス提供者と調整し、方針、手順、および実践がAPO規則および規定に一致していることを確認します。

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■Main responsibilities

• Lead the development, implementation, and periodic review of HR policies, procedures, and systems covering all categories of staff; provide expert advice to senior management on HR strategy, organizational design, and change management; and ensure that HR policies and practices are consistent with the organization's Regulations and Rules and informed by relevant Japanese labor and social security legislation.
• Plan, oversee, and ensure the implementation of HR-related services and tasks, including but not limited to payroll; the staff performance appraisal system; recruitment, orientation, and placement of staff; arrangements for the resignation/termination of staff, including termination payments; staff counseling on personnel/labor matters, etc. Interpret and administer conditions of service for all categories of staff, recommend the need for new or adapted HR policies and procedures, take corrective action to ensure appropriate HR services for the organization's Secretariat staff, and ensure compliance with the organization's Regulations and Rules while being guided by the general practices of Japanese national laws and regulations as required.
• Evaluate and determine training and development needs through job analysis, the performance appraisal system, organizational requirements, and regular consultations with management. Plan, design, and expand training and development programs based on the needs of the organization and individual staff members, provide advisory services to managers on organization planning and job design in view of program and skill requirements and career planning needs, and monitor the utilization of posts and staff resources.
• Plan and implement recruitment strategies and manage the appointment, salary scheme, transfer, and separation of staff members, including those under direct employment agreements and from personnel agencies while ensuring that recruitment and selection processes are fair, transparent, and aligned with the organization's policies and good HR practice; and oversee onboarding and induction to facilitate smooth integration of new staff.
• Manage staff welfare programs by administering matters related to health, social, and labor insurance arrangements and applicable staff education, housing, and commutation allowances; assist international staff members in the settling-in process upon joining the Secretariat; and promote activities to support staff welfare and ensure that staff entitlements and benefits are administered accurately in a timely manner.
• Facilitate matters relating to visa applications for staff members, including the issuance of notes verbale and other required documents; coordinate with the relevant visa-issuing authorities in Japan as well as in member countries as necessary; and maintain effective relationships with external agencies and service providers on HR-related matters.
• Act as a focal person with the engaged law firm and oversee legal, compliance, and contractual matters and determine the appropriate application of rules and regulations, particularly in relation to sensitive or contentious cases. If necessary, review and edit documents such as letters and other forms of official correspondence for the Secretariat.
• Under the guidance of the Director, Executive Office, lead the preparation and implementation of the election process of the Secretary-General, ensuring appropriate handling of confidential information, consistency and fairness in the application of approved procedures, and alignment with the Convention of the organization and relevant regulations, rules, and procedures. Serve as a key focal point for the review and improvement of SG election-related policies, procedures, and documentation when deemed required.
• Supervise general office administration, including conference/meeting support, documentation, filing information and record management, inventory control, and safeguarding of assets.
• Manage and guide the staff of the Administration Division, including planning and discussing individual work plans, integrating and coordinating work, providing coaching and guidance, and conducting performance appraisals.
• Ensure consistent application and compliance with the organization’s Regulations and Rules including Staff Regulations and Rules and office memos and ensure that all updates and changes are incorporated accurately. Recommend the need for new or adapted HR and GA policies and procedures, advocating and explaining to management new policies as well as improved approaches to the delivery of HR and GA services.
• Perform such other duties as may be assigned by the Director, Executive Office, or the Secretary-General.

■働く環境

• 雇用形態：２年ごとの契約社員
• 就業時間：7時間
• 残業平均月10～20時間

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応募条件

 ■必須

• 10年以上のインターナショナルな環境でのGA業務と組み合わせた、人事管理および開発における経験
• HRポリシー開発、採用、パフォーマンス管理、トレーニングと開発、およびスタッフ福祉プログラムにおける専門知識
• 事務局のホスト国である日本を含む労働および社会保障のフレームワークとその国際組織への影響についての理解
• オフィス運営、記録管理、在庫管理、外部機関、サービス提供者、および関連する政府のカウンターパートとの調整を含むGAサービスの管理における経験
• 国際または地域組織の規則、ルール、およびガバナンスフレームワークに精通し
• ビジネスレベル以上の英語スキル
  • 目安：TOEICスコア900以上
• イティブレベルの日本語スキル

 
■尚可

• HR管理、ビジネス管理、公共管理、または関連分野の修士号、または同等のプロフェッショナルHR認定
• 国際または地域組織内での組織設計、管理変更、およびポリシーレビューの経験
• 国際または政府間のコンテキストでのガバナンスまたは選挙/選考プロセス（例：上級職員、取締役会、またはガバニングボディ）をサポートする経験
• HRおよび行政機能のための情報システムおよびITツールの応用知識
• 締め切りが厳しい中で、複数のプロジェクトおよびワークフローを体系的に計画、優先順位付け、および管理する強力な能力
• 法務およびコンプライアンス事項への露出、契約管理および組織規則の解釈を



給与

1040 - 1340 万円

勤務地

東京