【東京】Executive Assistant (Bilingual in Japanese & English)

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募集要項

会社概要

同社は、イギリスで設立され、不動産、インフラ、天然資源分野におけるプロジェクト管理、コスト管理、アドバイザリーサービスを専門としている企業です。
東京に拠点を置く日本支社は、ダイナミックな建設・開発市場において重要な役割を果たしており、プロジェクトおよびプログラム管理、コストコンサルティング、リスク管理などの包括的なサービスを提供しています。世界各国でのプロジェクト実施を通じて蓄積したノウハウとネットワークを活用し、日本市場の独自の課題に対応しています。特に複雑で大規模なプロジェクトの管理において高く評価され、さまざまな業界のクライアントに卓越した価値を提供しています。

業務内容

Main responsibilities:

• Acting as the point of contact for MD when he is out of the office
• Maintaining and managing the MD’s calendars (business & personal), including arranging meetings, conference calls, video conferences, together with all associated logistics and rescheduling of meetings when necessary
• Provides a “gatekeeper” role - determine priority of matters of attention for the MD, redirect matters to staff to handle, or handle matters personally, as appropriate
• Establishing itineraries for visiting senior directors in conjunction with them and/or their assistants
• Arranging all travel and logistics including flights, trains, cars, visa and hotel accommodation using existing travel agents as required and work out detailed trip itinerary
• Attending to incoming telephone calls – screening, taking messages and returning calls where required.
• Preparation of meeting materials (agendas, minutes etc.) for regional board/team meeting, take notes of discussion and prepare the initial draft of minutes
• Draft, review and send communications on behalf of MD
• Collate meeting reports so that MD is well-prepared ahead of meetings
• Following up actions arising from meetings on the MD behalf
• Co-ordinating monthly reporting for the Business Unit
• Prepare monthly expense claim for MD and seek approval
• Formatting information/documents for internal and external communication – memos, email, presentations, reports
• Manage information flow by liaising with internal and external parties on various projects and tasks in a timely and accurate manner
• Interface between the MD and team members for any required approvals, signatures, etc
• Organize and maintain various records and documents for MD
• Keep the MD advised of time-sensitive and priority issues, ensuring appropriate follow-up
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Directors as needed

応募条件

Minimum requirements:

• Highly professional conduct, handling confidential matters with the utmost discretion and having a diplomatic approach to resolving issues are requirements at all times.
• Excellent English & Japanese communication (verbal & written) skills.
• Strong organizational skills that demonstrate the ability to maintain balance among multiple priorities, with excellent attention to detail and quality delivery. 
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including clients, staff, board members, external partners/vendors
• Demonstrated proactive approaches to problem solving using a solution-oriented mind-set
• Highly resourceful team player, with the ability to effectively work independently
• Proven time management skills
• Proficient in full Microsoft suite of applications including Outlook (email and calendar), Word, Excel, PowerPoint and Teams
• 3-5 years experience in supporting executives level
• Relevant Bachelor’s degree or diploma level qualification is an advantage
• Advanced Microsoft Office Suite skills

Preferred qualifications:

• A self-starter with prior experience working in a similar role for an international company highly preferred

給与

600 - 800 万円

勤務地

東京