Administrative Assistant

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Job details

Company overview

Our client is a leading innovator in digital assets and blockchain technology, specializing in digital currencies, blockchain infrastructure, and asset management. The Tokyo branch is a key center for delivering advanced solutions in Japan.

Globally, the company has a growing presence in key markets such as the United States, Singapore, and Hong Kong, supported by a network that drives advancements in digital finance and blockchain technology.

Responsibilities

We pride ourselves on our dynamic company culture, combining the agility and creative energy of a start-up with the extensive network and resources of an established corporation. We’re looking for people who share our vision, and have the drive to push it even further to bring about a transformation of the capital markets.We give you the space to create your own path, as we work together to reimagine the next generation of finance.
Main responsibilities:

• Business lifecycle management
  • Legal document/application/contract drafting (such as non disclosure agreements, memorandums of understanding, master service agreements, statements of work, service contracts, etc.)
  • Vendor sourcing/onboarding
  • Workflow and control creation/maintenance/documentation
  • Policy management and adherence
  • Payment invoice and KYC processing
• Establish and maintain best practices for document and file management
• Document translation
• Ensure adherence to parent company processes (approval workflows, information requests, information updates, etc.) both from a DAH and DAH subsidiary perspective
• Ensure business and relevant investment information is updated and published internally in a timely manner (via regular reports, company portal site, etc.

Requirements

Minimum requirements:

• Bachelors Degree or above, preferably with a business or economics degree
• 2 years experience at a Bank/Securities firm, consulting or research company.
• Excellent interpersonal and communication (written and verbal) skills
• Strong attention to detail
• Strong multi-tasking skills on time-sensitive assignments
• Proficient in Microsoft Office/Google Workspace (comfortable working with pivot tables in Excel, making Powerpoint presentations, etc.)
• Logical mindset, especially around process and data organization
• Flexible - strive for structure while being comfortable with fluidity and change
• Passionate about the digital assets space
• Able to operate in an international environment
• Self starter, entrepreneurial mindset
• Japanese (Native level)
• English (Business level)

Preferred qualifications:

• Experience in the digital asset space is preferred but not a requisite.
• Experience with processes and documentation related to private equity investments
• Experience as paralegal

Salary

4 - 6 million yen

Location

Tokyo