秘書

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Job details

Company overview

Our client is an independent M&A advisory firm.

Responsibilities

Main responsibilities:

• Schedule Management
  • Coordinate and manage calendars for multiple MDs and team members.
  • Arrange and prioritize meetings, appointments, and events.
  • Send reminders and ensure timely follow-up on important dates and deadlines.
• Meeting Preparation and Coordination
  • Organize meetings, including preparing agendas, arranging venues, and coordinating with participants.
  • Prepare and distribute meeting materials and documentation.
  • Take detailed minutes during meetings and track action items for follow-up.
• Document Management and Record Keeping
  • Maintain and organize internal and external documents, including contracts, reports, and correspondence.
  • Ensure accurate filing and archiving of important documents.
  • Manage document tracking and deadlines to ensure compliance.
• Communication Support
  • Handle and prioritize incoming and outgoing communications, including emails and phone 

Requirements

Minimum requirements:        

• Strong Communication Skills: Proficient in written and spoken English, with the ability to communicate clearly and professionally.
• Organizational Abilities: Exceptional organizational skills with the ability to manage multiple tasks and priorities effectively.
• IT Proficiency: Skilled in Microsoft Office Suite (Word, Excel, PowerPoint) and other business software.
• Attention to Detail: High level of accuracy and attention to detail in all tasks.
• Flexibility: Ability to adapt to changing circumstances and handle various administrative tasks as needed.
• Problem-Solving Skills: Proactive in identifying and resolving issues

Salary

4.5 - 7 million yen

Location